Human Resources Coordinator
Office of Human Resources
Smith College

Smith College is accepting applications for a Human Resources Coordinator.  This position is responsible for coordination and administrative support for key HR functions and for providing varied administrative support to the Executive Director of Human Resources.  Responsible for the administration of HR training and development programs and initiatives, monitoring the operational budget, and the coordination of labor relation activities.  As a member of the HR team, s/he is responsible for building and maintaining positive working relationships with team members, internal customers, and external vendors.

DUTIES AND RESPONSIBILITIES:
Training Administration:   Administer the planning, development and execution of training and development  workshops to Smith staff ;  identify external training resources and contract  with outside trainers to present courses.  Monitor the quality of training programs and incorporate participant feedback into future planning.

Manages the enrollment of Smith Training and Development programs. Books training dates and classrooms; prepare publicity flyers, brochures; oversee all logistical arrangements for specialized training; meet with managers and others to assess and deliver training needs. Monitors the Training and Development data-base which tracks enrollments, confirmations and the generation of employee records and data collection for status reports on the Human Resource Training and Development function.  Oversees the booking of outside vendors and open enrollment schedules.

Administrative Support: While maintaining the strictest confidentiality and exercising good judgment and discretion, provide support to the Executive Director by drafting responses and other materials including letters, memos, policies, contract agreements, and reports and surveys.  Attend union negotiations and create appropriate documentation. Coordinate the scheduling and documentation of all union grievances. Coordinate the annual Employee Recognition Ceremony and Reception.  Negotiate with vendors as needed. 

Monitor Budget: Under the direction of the Executive Director, anticipate needs, recommend purchases, monitor spending, and arrange for payments from the HR and Administrative Services budgets. Audit budget data on Banner and prepare corresponding reports.  Participate as a member of the Human Resources team. Perform related duties as required.

MINIMUM QUALIFICATIONS:
Education/Experience: Associate’s degree, and three to five years of relevant experience or the equivalent combination of education and/or experience.  Prior experience in HR setting strongly preferred, experience in the administration of training and development programs preferred, and budget monitoring experience required.

Skills: Ability to organize and prioritize work, take initiative, resolve problems, and manage multiple tasks simultaneously. Excellent communication skills - listening, verbal, written and interpersonal - with demonstrated ability to be discreet and maintain confidentiality; ability to communicate with all levels of the department and organization; knowledge of MS Office; competent problem-solving and project management skills.

This is a part-time position, 28 hours/wk, 52 weeks/yr.  Review of resumes will begin immediately.  To be considered for this position, apply on-line at  http://jobs.smith.edu/applicants/Central?quickFind=51644

Smith College is an equal opportunity employer encouraging excellence through diversity.